Section 226A: Notice of ballot and sample voting paper for employers., Trade Union and Labour Relations (Consolidation) Act 1992

The trade union must take such steps as are reasonably necessary to ensure that—

not later than the seventh day before the opening day of the ballot, the notice specified in subsection (2), and

not later than the third day before the opening day of the ballot, the sample voting paper specified in subsection (2F),

is received by every person who it is reasonable for the union to believe (at the latest time when steps could be taken to comply with paragraph (a)) will be the employer of persons who will be entitled to vote in the ballot.

The notice referred to in paragraph (a) of subsection (1) is a notice in writing—

stating that the union intends to hold the ballot,

specifying the date which the union reasonably believes will be the opening day of the ballot, and

containing—

the lists mentioned in subsection (2A) and the number mentioned in subsection (2B), or

where some or all of the employees concerned are employees from whose wages the employer makes deductions representing payments to the union, either those lists and that number or the information mentioned in subsection (2C).

The lists are—

a list of the categories of employee to which the employees concerned belong, and

a list of the workplaces at which the employees concerned work.

The number is the total number of employees concerned.

The information referred to in subsection (2)(c)(ii) is such information as will enable the employer readily to deduce—

the total number of employees concerned,

the categories of employee to which the employees concerned belong ..., and

the workplaces at which the employees concerned work ....

The lists and the number supplied under this section, or the information mentioned in subsection (2C) that is so supplied, must be as accurate as is reasonably practicable in the light of the information in the possession of the union at the time when it complies with subsection (1)(a).

For the purposes of subsection (2D) information is in the possession of the union if it is held, for union purposes—

in a document, whether in electronic form or any other form, and

in the possession or under the control of an officer or employee of the union.

The sample voting paper referred to in paragraph (b) of subsection (1) is—

a sample of the form of voting paper which is to be sent to the employees concerned, or

where the employees concerned are not all to be sent the same form of voting paper, a sample of each form of voting paper which is to be sent to any of them.

Nothing in this section requires a union to supply an employer with the names of the employees concerned.

In this section references to the "employees concerned" are references to those employees of the employer in question who the union reasonably believes will be entitled to vote in the ballot.

For the purposes of this section, the workplace at which an employee works is—

in relation to an employee who works at or from a single set of premises, those premises, and

in relation to any other employee, the premises with which his employment has the closest connection.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

In this section references to the opening day of the ballot are references to the first day when a voting paper is sent to any person entitled to vote in the ballot.

This section, in its application to a ballot in which merchant seamen to whom section 230(2A) applies are entitled to vote, shall have effect with the substitution in subsection (2F), for references to the voting paper which is to be sent to the employees, of references to the voting paper which is to be sent or otherwise provided to them.

Section 226A: Notice of ballot and sample voting paper for employers.

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