A traded company must provide an electronic address for the receipt of any document or information relating to proxies for a general meeting.
The company must provide the address either—
by giving it when sending out an instrument of proxy for the purposes of the meeting or issuing an invitation to appoint a proxy for those purposes; or
by ensuring that it is made available, throughout the period beginning with the first date on which notice of the meeting is given and ending with the conclusion of the meeting, on the website on which the information required by section 311A(1) is made available.
The company is deemed to have agreed that any document or information relating to proxies for the meeting may be sent by electronic means to the address provided (subject to any limitations specified by the company when providing the address).
In this section—
documents relating to proxies include—
the appointment of a proxy for a meeting,
any document necessary to show the validity of, or otherwise relating to, the appointment of a proxy, and
notice of the termination of the authority of a proxy;
" electronic address " has the meaning given by section 333(4).